A fast-growing back-office services company was drowning in unstructured documents—contracts, invoices, NDAs, and more—scattered across Google Drive. Their operations team was spending over 100 hours per week manually renaming files, deciding where to store them, and entering data into spreadsheets.

Worse yet, they had no way to extract structured information from these documents. This made it nearly impossible to search across files, run reports, or conduct any meaningful meta-analysis. Their document repository was a digital black box.

• 95%+ Reduction in Manual Workload: The team recovered 100+ hours/week previously spent on repetitive tasks.
• Search and Analytics Unlocked: What was once dark, unsearchable data is now accessible and actionable.
• Higher Accuracy & Standardization: Auto-generated file names and folder structures minimized human error.‍
• Scalable Infrastructure: The system is built to grow with the company’s document volume and complexity.

Why It Matters

Before BetterBrain, document data was effectively trapped. Now, not only can the team retrieve files quickly, they can also run reports, track contract terms, and trigger downstream workflows—all automatically.

This foundational transformation in document intelligence is now being rolled out to new departments and use cases across the organization.